How to Fix Corrupt QuickBooks File?


QuickBooks Desktop is an user friendly accounting software, but at times, you may encounter nagging errors in form of damaged or corrupt QuickBooks company file. When a QuickBooks file get damaged then you are unable to access it and enter transaction details in it.

QuickBooks company files or QBW files are a heavy database files that consists every single financial transaction that your business makes, vendor and customer information several more without which you may find difficult to operate your business.

Under several circumstances, QBW files become prone to data corruption and damage when you switch from one version of QuickBooks accounting software to another or when there are network and technical glitches. The first and foremost thing that you need to do when QBW files get corrupt is to contact a reputed and certified QuickBooks ProAdvisors.

Well, as a QuickBooks user it is essential for you to have a sneak peak at the primary reasons behind QBW files corruption an essential steps you can take if there is damage in QuickBooks that we discuss in this blog post. Let’s start.


Reasons Behind QuickBooks File Corruption

User Errors

One of the basic reasons behind QBW files corruption is error committed by a user. Unknowingly, when you thrash or crash QuickBooks data files in entirely wrong way then the entire database manager can get corrupt and also lead to instances of data loss.

Power Blips

Due to frequent power blips in your office, QuickBooks data can get automatically changed, which can further lead to an adversity of data damage. Many offices have power back facility so that the primary server where QuickBooks is hosted isn’t get switched off due to power cut.

Bad Software

Bad software in form of firewall, viruses, trojans and spyware can also lead to the situation of QuickBooks data file corruption. These bad software can also affect the apps connected with QuickBooks accounting software.

Network Glitches

In case if you are using QuickBooks accounting software through a network in a multi-user mode, and one of the computer loses connection with the main server, then QuickBooks data file can get corrupt and also lead to data loss.

Steps to Fix Corrupt QuickBooks Files

There are multiple ways following which you can fix corrupt or damaged QuickBooks files.

Run QuickBooks Rebuild Data Utility

To run QuickBooks Rebuild Data Utility tool, follow these steps:

●     From the File menu of QuickBooks, click on Utilities and then on Rebuild Data
●     When you receive prompt message to backup QuickBooks company file, then click OK on it
●     Now, when QuickBooks data backup process is completed then you will get confirmation message, on which you need to click on OK

Run QuickBooks Verify Data Utility

To run QuickBooks Verify Data utility tool to rebuild damaged QBW files, follow these steps:

●     From the File menu of QuickBooks, click on Utilities and then on Verify Data
●     Now, you will get a prompt message saying that QuickBooks hasn’t detected any error, and then click OK on it
●     If QuickBooks Verify Data utility detects any error, then you will get pop messages of View Errors and Rebuild Now.
●     If you want to know the details of errors that lead to the damage of QuickBooks files, then click on View Errors and if you want to any how rebuild data files, then click on Rebuild Now option. 

The Way Forward

QuickBooks data file damage is one of the most complex and nagging QuickBooks errors that can lead to huge damage to your business and reputation. And, to fix corrupt QuickBooks files, it is always advisable to contact a reputed, reliable and certified QuickBooks support services provider.

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